Job Description

Accounts Payable & Supplier Accounting

• Ensure accurate and timely accounting of supplier invoices, credit notes and other AP transactions such as expense claims in accordance with company policies and applicable accounting requirements.
• Review invoices and supporting documentation for completeness, appropriate approvals, correct accounting treatment and compliance with established procedures.
• Ensure appropriate matching of purchase orders, goods/services receipts and supplier invoices where applicable.
• Investigate and resolve invoice discrepancies, blocked invoices and other exceptions together with Procurement, Supply Chain, requestors and suppliers.
• Maintain accurate supplier balances and ensure AP transactions are correctly reflected in the General Ledger.
• Perform regular supplier reconciliations and investigate differences in a timely manner.
• Monitor AP aging and identify unusual, overdue or long-outstanding balances requiring follow-up.
• Ensure supplier advances, deposits, debit balances and other exceptional AP positions are appropriately monitored and reconciled.
• Maintain complete and traceable supporting documentation for AP transactions.

Payment proposals & Controls

• Prepare accurate and timely payment proposals in accordance with agreed payment schedules and supplier terms.
• Verify that proposed payments are supported by appropriate documentation and approvals before submission to Treasury/payment authorization.
• Coordinate with Treasury on payment execution and resolve rejected, returned or otherwise unsuccessful payments.
• Ensure appropriate segregation of duties between invoice processing, payment preparation and payment authorization.
• Identify duplicate payments, unusual transactions or control exceptions and escalate them appropriately.
• Support urgent or exceptional payments while ensuring required controls and approvals are maintained.

Month-End Closing & General Ledger

• Complete assigned AP closing activities according to the Finance closing calendar.
• Ensure the AP subledger is complete and reconciled to the General Ledger at month-end.
• Prepare and post assigned accruals, reclassifications and other AP-related journal entries with appropriate supporting documentation and approvals.
• Review goods received/invoice received and other relevant clearing accounts and follow up outstanding items.
• Prepare assigned balance sheet reconciliations and ensure reconciling items are investigated and resolved.
• Provide explanations and supporting schedules for material movements and unusual balances.
• Support monthly balance sheet reviews and follow up agreed actions.
• Support internal and external audit requirements relating to AP and assigned accounting areas.

Vendor Master Data & Financial Integrity

• Support maintenance of supplier master data in accordance with defined responsibilities and approval procedures.
• Ensure supplier master-data changes are appropriately documented, independently verified and approved.
• Pay particular attention to sensitive changes such as supplier bank-account information.
• Monitor AP data quality and identify incorrect or inconsistent master data affecting accounting or payments.
• Comply with applicable segregation-of-duties requirements and immediately escalate identified control weaknesses or suspicious transactions.

P2P Process & Stakeholder Collaboration

• Work closely with Procurement, Supply Chain and business stakeholders to ensure an effective end-to-end Purchase-to-Pay process.
• Proactively follow up missing purchase orders, goods receipts, approvals and other issues preventing timely invoice processing.
• Help stakeholders understand P2P requirements and appropriate Finance procedures.
• Identify recurring process failures and work with relevant functions to address root causes rather than repeatedly resolving individual transactions.
• Maintain clear visibility of outstanding AP issues and communicate risks and bottlenecks to the Accounting & Financial Control Manager.
• Provide professional and responsive support to suppliers and internal stakeholders.

Accounting Records & Document Retention

• Ensure invoices, payment documentation and other AP accounting records are appropriately maintained and traceable.
• Ensure physical and electronic documentation is retained in accordance with company policies and Vietnamese statutory requirements.
• Maintain documentation in a manner that supports efficient retrieval for internal control reviews, external audits and regulatory/tax inspections.
• Support continued digitalization of accounting documentation and reduction of unnecessary manual processes where possible.

Process Improvement, Standardization & Knowledge Sharing

• Actively identify opportunities to simplify, standardize and automate AP processes.
• Support development and maintenance of clear P2P procedures, work instructions and process documentation.
• Ensure important process knowledge is documented and appropriately shared within the Accounting & Financial Control team.
• Contribute to cross-training and backup arrangements within Finance.
• Participate in Finance improvement and automation projects.
• Promote a transparent and collaborative way of working rather than dependency on individual knowledge.

How and why to find out more
We can offer you a meaningful career where you'll take pride in the role you play every day in Feeding the Future. If you are interested in joining us, get ready to Own your progress, your potential, and your career. We aim to review all applications within five business days and will get back to you as soon as possible.
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